Your Must Have Wedding Day Emergency Kit Checklist by RC Events Team

It was a gorgeous wedding day for The RC Events Team. A sweet, sunny outdoor ceremony at Newland Barn in Huntington Beach followed by a lively reception. Right as dinner had finished being served, the DJ asked our Lead Coordinator, Julianne for the prize bouquet for a reception game. There was no mention of this bouquet by our bride or the floral vendor… these things happen at events. Miscommunication happens! So, we turned to our handy-dandy wedding day emergency kit.

In under five minutes we managed to create a simple bouquet from leftover cake florals, scissors, string, and ribbon. But, this wasn’t the only time we had been challenged to MacGyver an item out of scraps. Day-of disasters happen and are real possibilities we must be aware of, which is why there is a demand for professionals who put out fires (aka WEDDING PLANNERS).

The RC Events Team carries an emergency kit to every event we coordinate. In fact, most event coordinators do! It is a professional planner’s nature to consider every possible emergency and develop strategies to handle them. Also in our repertoire, checklists! We developed the Must Have Wedding Day Emergency Kit Checklist for you so you can be sure you’ll weather any wedding day storm.

DIY bride or a budding wedding and event coordinator; this emergency kit checklist will aid you in preparing for any day-of crisis.

Your Must Have Wedding Day Emergency Kit Checklist 

Download & Print: Your Must Have Wedding Day Emergency Kit Checklist by RC Events Team

Tools:

  • Safety pins
  • Sewing needle
  • White thread
  • Scissors
  • Box cutter
  • String
  • White ribbon (1”)
  • Twine
  • Thumb tacks (silver/flat on top)
  • Lighter
  • Painters tape
  • Packing tape
  • Scotch tape
  • Double-sided tape
  • Sharpies
  • Pens (black)
  • Cardstock
  • Envelopes
  • Plastic baggies
  • Hot glue gun
  • Hot glue sticks
  • Clip boards (for team)
  • Butterfly/Binder clips
  • Fishing wire

Electronics:

  • Cell phone charger
  • Portable/ external cell phone charger
  • AA Batteries
  • AAA Batteries
  • Team communication system (walkie-talkies + headsets)
  • Auxiliary cable
  • HDMI cable
  • Bluetooth speaker (+ charger)

Hygiene:

  • Bobby pins
  • Clear nail polish (for Nylon and Tulle tears)
  • Hairspray
  • Comb
  • 1 pack of tissues
  • Wet wipes
  • Cotton swabs
  • Gum
  • Mints
  • Floss
  • Hand sanitizer
  • Band Aids
  • All other traditional First Aid Kit items
  • Ibuprofen– or, other pain relievers
  • Imodium
  • Vaseline

Miscellaneous:

  • Small pack of candy, no nuts (to bribe flower girls and the ring bearer with)
  • Mr. Clean Magic Eraser
  • Tide-to-go Pen
  • Fashion tape
  • Water (stay hydrated!)
  • Snacks for you (sometimes you are not able to sit down!)
  • Extra shoes (flats, or tennis shoes for preparation and clean-up times)
  • Grasswalkers— Heel protectors  (for brides/bridesmaids)
  • 1 extra cake-cutting set
Shop the RC Events Team Must Have Wedding Day Emergency Kit on Amazon

 

 

 

 

 

 

Nothing Goes Perfectly As Planned

This list of items has gotten our team through over 14 years of weddings and events. As a coordinator, there is no way to know what is going to take place at any given event. You are working with people. Nobody is perfect, which means nothing goes perfectly as planned; ever. All you can do is prepare for the worst situations you can think of and handle them the RC way, with kindness and grace. You might use these items for yourself, your team, the bride, the flower girl, or even the DJ. Whoever it is, you will be ready. Now, take this Must Have Wedding Day Emergency Kit Checklist and be on your way to coordinating with confidence!

Weeding Coordination: @rebeccacalagnaevents

Photography: @moodphotovideo 

Florals: @twigndvineflorals

Venue: Kellog House in Pomona

Bride: @eloram

Rebecca Calagna was named a Wedding Wire  ‘Couple’s Choice’ wedding coordinator in 2019. Keep up with the RC Events Team as they celebrate love all over Southern California. Shop Rebecca Calagna Events exclusive wedding and event coordinating must haves on Amazon.

Sabrina and Raul’s Wedding (With An Edge) At The Mission Inn Riverside

Saturday, March 9 was a double-wedding day for the Rebecca Calagna Events team. Half of the team went to Temecula Creek Inn for an midday, outdoor “I do.” The other half executed Sabrina and Raul’s wedding with an edge at the Mission Inn, Riverside. The couple waited 21 years to be wed and did so in a way that was true to their love story. From the candle-lit ceremony in the chapel, to the intimate reception in the Spanish Art Gallery; this celebration of love was artsy and edgy in its personal touches by the couple.

The Guest Favors

The RC Events Team began the day by assembling guest favors. Sabrina and Raul chose to share their love for literature with their guests by giving them a book such as, Romeo and Juliet, A Midsummer Night’s Dream, and Stardust to take home. Inside was a custom skeleton bride and groom bookmark adorned with a tassel of a random shade. This made for a festive display against the stained-glass windows of the Spanish Art Gallery.

The Florals & The Cake

As vendors began to arrive, the art-covered ballroom began to take shape of the couple’s dream day. Posh Peony provided excellently crafted deep red, navy, blush, and cream florals for the chapel and table centerpieces. Also, the geometric-designed cake from Cucamonga Bakery made for a great focal point at the bottom of the stairs entering the ballroom.

The Guest Sign- In

Another unique touch added by the couple was their sign-in table. Rather than providing a guest book, the Encarnacion’s had their guests sign a jet-black guitar with gold and silver sharpies. The guitar case was crafted to detail the wedding timeline and stood on top of the sign-in table. Later, the case was laid on its side next to the sign-in guitar and was used as a small gift and card holder.

The Dress

Of all the details, the most awe-inspiring was Sabrina’s dress. She worked with Bowen Dryden to create a bespoke gown that screamed her name. Her gown was a soft, dusty-blue color adorned by embroidery. The stitched vines, flowers, and birds laid perfectly along the bodice and dramatic sleeves. A long train, a light grey ombre veil by The Veiled Beauty, and a pair of flashy, black-velvet booties completed the look.

 

The Ceremony

To top it all off, Sabrina and Raul followed a Celtic handfasting ritual where the two made a display of their spiritual union by literally tying the knot in front of their guests. This sweet gesture filled the gorgeous, golden chapel with love.

A wedding at the Mission Inn, Riverside is always elegant. However, Sabrina and Raul’s personal touches added an edgy twist to usual wedding celebration expectations. Their big day was just as unique as their love story.

 

Vendors:

Photography: The Hendry’s 

Florals: Posh Peony 

Cake: Cucamonga Cakery 

Hair: Kayla Wagner

Makeup: The Bridal Beauty Pros- Leysi

Venue: The Mission Inn Hotel & Spa

Reception Music: Heart of Gold DJ’s 

Photo Booth:  Mirror Me 

Rebecca Calagna was named a Wedding Wire  ‘Couple’s Choice’ wedding coordinator in 2019. Keep up with the RC Events Team as they celebrate love all over Southern California. Schedule a consultation with Rebecca Calagna and take the first step in planning your dream wedding.

WeddingWire’s Top 5 Trends for 2018

With 2018 in full swing and busy season right around the corner, it’s time to dive into the top wedding trends couples will be requesting this year. We have the inside scoop from Jeffra Trumpower, WeddingWire’s Associate Director of Content and Creative Services, on the top five trends you can expect to see pop up. Many of these trends may come as a surprise, as couples begin to stray away from the “traditional” and opt for the “unconventional”.

1. Metallics, marbles and geometrics

Photo by Jennifer Weems Photography

So maybe this one doesn’t come as a total surprise, but the biggest decor trend from 2017 will be a highlight yet again for 2018 weddings. Metallics, specifically gold-toned metallics, are still in! Smaller metallic decor pieces, such as votives and charger plates, are as popular as ever because they are small enough to be understated, yet still manage to pack a huge punch overall. Not only do metallics add an extra layer of “umph” to any look, but metallics are a great way to help make everything look and feel more luxe.

Couples are also choosing metallic pieces with geometric shapes to make their wedding feel more modern. Geometric shapes provide a cool break between the ultra-softness and romance of floral elements. Stone elements, such as marble pieces, are also being utilized for the same reason. We don’t care if this is a repeat trend, we love it and are happy to see these favorites stick around!

2. Keeping it casual

Photo by Tracy Shoopman Photography

Weddings are becoming more of a casual affair, believe it or not! Younger couples have been choosing to go for a more laid-back route during their wedding festivities. In what might be the biggest departure from “traditional” style weddings, casual affairs have been trending because they are “no fuss”. Guests are able to feel more at ease and couples have less to worry about on their big day. Ultimately, comfort and simplicity are the main goal of casual weddings, and we think they look great!

Grooms and groomsmen have arguably kicked off the casual trend, as the popularity of less formal male attire started popping up more and more. However, this year, casual groom attire is set to take off. Expect to see less suit coats, more unconventional shoes, and even silly socks on grooms. Females have also begun to adopt more casual styles, too. Brides in particular have opted for more natural, effortless hairstyles for their big day as opposed to the previously popular ultra-sophisticated updo.

Formal styles aren’t the only thing to disappear in 2018. Formal traditions are also becoming less popular with millennial couples. Sorry Mom and Dad, but it looks like the Father/Daughter and Mother/Son dances are quickly fading! Revered traditions like these dances, and even couple send offs (particularly involving sparklers) are now starting to be seen as “outdated” and “cliche” by millennial couples. While it may be sad to see some old traditions go, know that couples are opting to nix certain elements in order to replace them with their own creative and new traditions.

3. Greenery

Photo by Blueflash Photography     

While floral elements have always been a huge aspect of weddings, never before has such an emphasis been placed on natural greenery. From moss decor walls to leafy table runners, greenery isn’t just for bouquet filler anymore. Dare we say it, but greens might even surpass flowers this year! Greenery provides freshness and brightness to any arrangement, and can also can provide a lot of diversity, too. Beyond looking great, greens are also a more cost-friendly option for couples to consider when compared to flowers. So where will you find the most greenery this year? Jeffra notes that our couples are loving their natural greens in large wall or hanging displays, low table centerpieces, and in cascading bouquets.

4. Outdoor space

Photo by Patrick Nied Photography

Couples love outdoor weddings! Outdoor venues have always been popular with our couples, but their popularity is only expected to grow. Garden venues, followed by barn venues, are the most popular places amongst couples for their wedding celebrations. Even though the warmer summer months still make up “prime season”, more and more couples have been hosting fall weddings. As a matter of fact, 1 in 3 couples now get married in the fall, and nearly 15% of all weddings take place in October. In many locations, Autumn weather is still perfect for an outdoor celebration, if not cozy. So too, nature’s seasonal change provides the most beautiful backdrop for photos. With the ever-increasing popularity of outdoor venues, your calendars are bound to be filled with outdoor bookings this year!

5. Food displays

Photo by Dana Lynn Photography

We saved the best for last: food! +50% more couples are choosing to eliminate plated service in favor of food displays. Food displays, different from a buffet, are highly stylized tables and offer unique, themed food options where guests can help themselves. Food displays allow for couples to customize their offerings to fit their personalities and can be much more flexible in execution when compared to a more regimented plated or buffet service. From pizza to a bacon-lovers spread, couples are picking these personalized setups over all other meal options because they are easy, fun and most importantly, delicious. Displays are also cost effective, as they can be significantly cheaper than a plated service.

We are so excited to see how these trends adapt and grow in 2018. The biggest takeaway that we have learned (other than knowing that great snacks lie ahead!) is that couples are striving to implement unique designs and traditions that are truly their own. Simply put, customization is important to couples as they plan their 2018 weddings. If you are able to offer custom services or work with your clients to provide them a unique service, you can expect your couple to be over the moon with your work. We hope that this personalization-craze allows both you and your clients the opportunity to work creatively and create incredible new experiences and content. Who knows? Maybe you will set the next big trend.

These tips originally appeared in WeddingWire’s Webinar “2018 Trends: Insights from Today’s Couples” by Jeffra Trumpower, WeddingWire Associate Director of Content and Creative Services.