Your Must Have Wedding Day Emergency Kit Checklist by RC Events Team

It was a gorgeous wedding day for The RC Events Team. A sweet, sunny outdoor ceremony at Newland Barn in Huntington Beach followed by a lively reception. Right as dinner had finished being served, the DJ asked our Lead Coordinator, Julianne for the prize bouquet for a reception game. There was no mention of this bouquet by our bride or the floral vendor… these things happen at events. Miscommunication happens! So, we turned to our handy-dandy wedding day emergency kit.

In under five minutes we managed to create a simple bouquet from leftover cake florals, scissors, string, and ribbon. But, this wasn’t the only time we had been challenged to MacGyver an item out of scraps. Day-of disasters happen and are real possibilities we must be aware of, which is why there is a demand for professionals who put out fires (aka WEDDING PLANNERS).

The RC Events Team carries an emergency kit to every event we coordinate. In fact, most event coordinators do! It is a professional planner’s nature to consider every possible emergency and develop strategies to handle them. Also in our repertoire, checklists! We developed the Must Have Wedding Day Emergency Kit Checklist for you so you can be sure you’ll weather any wedding day storm.

DIY bride or a budding wedding and event coordinator; this emergency kit checklist will aid you in preparing for any day-of crisis.

Your Must Have Wedding Day Emergency Kit Checklist 

Download & Print: Your Must Have Wedding Day Emergency Kit Checklist by RC Events Team

Tools:

  • Safety pins
  • Sewing needle
  • White thread
  • Scissors
  • Box cutter
  • String
  • White ribbon (1”)
  • Twine
  • Thumb tacks (silver/flat on top)
  • Lighter
  • Painters tape
  • Packing tape
  • Scotch tape
  • Double-sided tape
  • Sharpies
  • Pens (black)
  • Cardstock
  • Envelopes
  • Plastic baggies
  • Hot glue gun
  • Hot glue sticks
  • Clip boards (for team)
  • Butterfly/Binder clips
  • Fishing wire

Electronics:

  • Cell phone charger
  • Portable/ external cell phone charger
  • AA Batteries
  • AAA Batteries
  • Team communication system (walkie-talkies + headsets)
  • Auxiliary cable
  • HDMI cable
  • Bluetooth speaker (+ charger)

Hygiene:

  • Bobby pins
  • Clear nail polish (for Nylon and Tulle tears)
  • Hairspray
  • Comb
  • 1 pack of tissues
  • Wet wipes
  • Cotton swabs
  • Gum
  • Mints
  • Floss
  • Hand sanitizer
  • Band Aids
  • All other traditional First Aid Kit items
  • Ibuprofen– or, other pain relievers
  • Imodium
  • Vaseline

Miscellaneous:

  • Small pack of candy, no nuts (to bribe flower girls and the ring bearer with)
  • Mr. Clean Magic Eraser
  • Tide-to-go Pen
  • Fashion tape
  • Water (stay hydrated!)
  • Snacks for you (sometimes you are not able to sit down!)
  • Extra shoes (flats, or tennis shoes for preparation and clean-up times)
  • Grasswalkers— Heel protectors  (for brides/bridesmaids)
  • 1 extra cake-cutting set
Shop the RC Events Team Must Have Wedding Day Emergency Kit on Amazon

 

 

 

 

 

 

Nothing Goes Perfectly As Planned

This list of items has gotten our team through over 14 years of weddings and events. As a coordinator, there is no way to know what is going to take place at any given event. You are working with people. Nobody is perfect, which means nothing goes perfectly as planned; ever. All you can do is prepare for the worst situations you can think of and handle them the RC way, with kindness and grace. You might use these items for yourself, your team, the bride, the flower girl, or even the DJ. Whoever it is, you will be ready. Now, take this Must Have Wedding Day Emergency Kit Checklist and be on your way to coordinating with confidence!

Weeding Coordination: @rebeccacalagnaevents

Photography: @moodphotovideo 

Florals: @twigndvineflorals

Venue: Kellog House in Pomona

Bride: @eloram

Rebecca Calagna was named a Wedding Wire  ‘Couple’s Choice’ wedding coordinator in 2019. Keep up with the RC Events Team as they celebrate love all over Southern California. Shop Rebecca Calagna Events exclusive wedding and event coordinating must haves on Amazon.

Five Tips For Southern California Brides When A Rainy Wedding Day Is A Possibility

Some say its good luck, some are devastated by it. Whichever perspective you take, you are looking at chaos. That’s right folks, we’re taking about a rainy wedding day in California!

To say that rain in California is rare is to say the least. Yet, this winter has been full of surprise. If you are a beach-vibe bride getting married on the West Coast this Spring, you might be in for an ‘I do’ drizzle. These five rainy wedding day tips will keep the “April showers” from ruining your love parade.

Consider an alternative to your outdoor setting.

We are suckers for an open space and natural lighting. But, if your love story is causing the sky to cry, you’re going to be put on-the-spot to make a decision about what to do next. The best way to handle this scenario is to create a “chance of rain” plan with your coordinator to put your mind at ease. This way you won’t be thinking, “What if it rains?,” the entire day.

When it comes to the day’s schedule, run a tight-ship!

Your lovely wedding coordinator should provide you a timeline of the day’s events. All those tiny events have to happen before the BIG event. If there is anything to make yourself extremely aware of about California, it is that the freeways become grid-locked (that is no exaggeration…).  If your ceremony is taking place on or near any Southern California beach and you will have to drive either the 405, the 55, the 5, the 57, the 15, or the 91, you will be battling traffic to make it to your venue. That battle will turn into an all-out car war if rain starts to fall. So, check your weather app and stick to the schedule.

Your guests will mind the light sprinkle.

You are getting pretty for your big day and so are your guests. If the weather changes during your ceremony, you won’t be the only one wondering if your makeup is running; and we don’t even have to get started on the hair situation. A simple and sweet way to make your guests feel cared for is to stash a small, on-theme umbrella under every other seat. This way, you won’t have mismatched handbags blocking heads in the background of your pictures!

 See The Silver Lining.

News flash! A rainy wedding day means your photographer is going to have a field-day. Clouds diffuse the sun’s harshness and allow for the BEST portraits. There won’t be awkward shadows on your face or even beads of sweat that will need to be edited. If anything, when it comes to the photo-op part of your day, the gloominess will be something to be grateful for.

Stop the train…!

… from getting soaked and muddy, that is. The longer the gown’s train, the more epic everything is; really. The photos, the walk down the aisle, the maid-of-honor scrambling to make sure it looks aesthetically pleasing during the ceremony. All very epic. However, a soiled train, not so epic. This one is simple, ensure your dress has a loop and button option which pulls the train up from dragging on the floor. 

The rain does not have to be devastating to your dream “I do.” Plan ahead and remember what you are in it for. You and your life partner will face a few more rainy days after this one. 

Rebecca Calagna was named a Wedding Wire  ‘Couple’s Choice’ wedding coordinator in 2019. Keep up with the RC Events Team as they celebrate love all over Southern California. Schedule a consultation with Rebecca Calagna and take the first step in planning your dream wedding.

Brandy and Joey’s Wedding

Brandy and Joey’s wedding was a beautiful and elegant affair.  Their gorgeous color palette of whites and soft pinks with hints of gold perfectly complemented the scenic ocean views of the Balboa Bay Resort.  Brandy looked so regal and beautiful as she walked down the aisle to her future husband.  The couple exchanged vows in the green courtyard next to the ocean with yachts off in the distance.  After the heartfelt ceremony and cocktail hour guest were escorted to the ballroom for the reception.  From the macaroon favors to the monogram dance floor, all the details of Brandy and Joey’s wedding were seamlessly put together with much thought and care.  Their wedding was a night of regal elegance with perfect planning down to every last detail.  This gorgeous and sweet couple were such a delight to work with.  Take a look all the amazing details of this spectacular evening.  

Vendors:
Photography: Jim Kennedy Photographers
Venue: Balboa Bay Resort
Florist: Flowers by Cina
Hair/Makeup: Flawlessmua
Dress: Pronovias
Video: Nest Weddings

 

Sweet and intimate moments before a wedding are always so special.  Brandy and her mother so gorgeous!

 

 

 

 

Brandy and Joey’s ceremony was so beautiful and heartfelt.  They said their “I do’s”  under a gorgeous arch with white and pink florals.  Their ceremony was filled with so much love and joy, it was one we will never forget.

This great looking group of people was so supported of Brandy and Joey on their special day.  The bridesmaids were dressed in flowy pink dresses and the groomsmen wore sleck black tuxes.

The reception was filled so many perfectly planned details.  Just look at the gorgeous photos of all their elegant reception.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Brandy and Joey’s wedding was an unforgettable night.  Their day was filled with so much love.  It was such a treat to coordinate their special day.

Congratulations to the beautiful and sweet couple!

Wedding Budgets Reach New High!

This month, The Knot released the results of its 2016 Real Wedding Study showing the National average cost of Weddings reaching $35,329. Keep in mind this is just an average as the graphic below shows; you will end up spending more of less depending on where you live in the United States. Tying the knot in Manhattan can cost you upwards of $78,000 while marrying in Arkansas can cost you below $20,000. Our Southern California market average is $44,000. Interestingly enough, this bigger budget trend does not show us a greater guest count. On the contrary, Brides and Grooms are cutting their guest lists and spending more per guest to give them the ultimate experience. Couples are putting their own personal stamp on every detail of their wedding and have a goal of entertaining their guests with food trucks, photo booths, fireworks, lawn games and non-traditional entertainment.

Here is a breakdown of how couples are allotting those funds:

Finally, check out these Top 2016 Wedding Statistics to see how they apply to you and your Groom.

  • Average Wedding Cost: $35,329 (excludes honeymoon) (up from $32,641 in 2015)
  • Most Expensive Place to Get Married: Manhattan, $78,464 average spend
  • Least Expensive Place to Get Married: Arkansas, $19,522 average spend
  • Average Spent on a Wedding Dress: $1,564
  • Average Marrying Age: Bride, 29 ; Groom, 31
  • Average Number of Guests: 141
  • Average Number of Bridesmaids: 5
  • Average Number of Groomsmen: 5
  • Most Popular Month to Get Engaged: December (15%)
  • Average Length of Engagement:  15 months
  • Most Popular Month to Get Married: October (16%) and September (16%)
  • Popular Wedding Colors: Dark blue (29%), gold (28%) and light pink (28%)
  • Percentage of Destination Weddings: 20