8 fun ideas for hosting a virtual Bridal Shower

Many Bride’s are having to cancel showers because of restrictions on gatherings. However, instead of cancelling, what if you can switch to a virtual bridal shower and have the same amount of fun?

Here are the platforms that you can use for your virtual bridal shower:

  1. Google Hangouts
  2. Skype
  3. Facebook
  4. Zoom

You will want to create an Invitation to send to your guest-list. The invitation should include the following:

  1. Date and Time
  2. Link to the Platform
  3. Short explanation of the Shower
  4. RSVP information
  5. Gift Registry information and address to send gifts to

Here is where we can get creative! Use the following ideas to get your creativity flowing. 

Bridal Backdrop. In order to make this special for the Bride, I would set up a special backdrop and decorated chair for the Bride to sit in. Balloons are still being delivered or you can DIY a balloon backdrop for your Bride!

Open your gifts from afar. Use that special backdrop and chair to sit in to broadcast your present opening. Remember how you included your registry and address information with your Invitation? Your gifts were sent directly to your home and you are now able to open while your guests watch. This is one of the most fun parts of a shower anyhow!

Send your Bride a special meal. As the bridal shower host, find out your Bride’s favorite meal and have it delivered for her. If your budget permits, and your guests are in a similar location, have the same restaurant deliver to all guests.

Send your guests a care package – how about a “boxed” lunch delivered to their doorstep? Or a care package created around the theme you choose for your Bridal shower (see below).

Have a Netflix Party (www.netflixparty). You can now watch Netflix with your friends online. Send all your guests a movie watching package complete with popcorn and your Bride’s favorite candy.

Host a Sip and Paint. Again, send your guests a care package around this theme. Have them open their favorite bottle of wine or send each guests the Bride’s favorite bottle. Send them a canvas, paint brushes and paint. Once the call starts, show them a picture of what they will be creating. Have the Bride choose her favorite at the end and provide that person with a special e-surprise.

Bride or Couple’s Cocktail Party. There are companies that will send sourced cocktail ingredients directly to your door. How amazing to send each guests the cocktails they will make so you are all drinking the same thing during your online cocktail party! sourcedcraftcocktails.com

Host a yoga or sweat session to get ready for the big day! Get that sweat dripping you’re your favorite bridal party. Contact your local gyms to find an instructor that would host a private virtual session. Try https://www.urbanommke.com/bridalyoga for an online class! 

I hope these ideas have sparked some creativity. There are so many ways you can make a special time despite Quarantine. As always, we are just an email away, if you need an e-invite or more ideas. 

Much Love! xo, rc

wedding planner orange county

Complete Checklist for rescheduling your Wedding due to Covid-19.

First of all, I want you to know that you are allowed to be sad, unhappy and even mad that you have to reschedule your Wedding date. It is okay to grieve the loss of a date that you planned for, prepared for, and invested in. I know that many times the date you picked to get married on may have special meaning for you as a couple, but please remember that in the grand scheme of things, it is just a supporting factor to marrying the love of your life. You will still be together and have the chance for an amazing celebration that you so deserve.

Here are the things I would keep in mind when you are trying to weigh the pros and cons of rescheduling your Wedding date.

  1. How much of your guest list will be traveling?
  2. Do you have elder or immuno-compromised loved ones on your guest list that you really want to celebrate the day with?
  3. How about cutting the guest list down to 50? Is this doable for your family?
  4. Is streaming your wedding virtually an option?
  5. Do you feel that people will be hesitant to want to gather in big crowds? If you continue moving forward, you might get many declines – do not let this hurt your feelings.

So, let’s say that after long and hard conversations with each other and your immediate family that you decide you don’t want to (or you just can’t because of regulations) get married on your original Wedding date. When you are in the right mind frame, hopefully having a clear plan will help alleviate some of your stress. Please use the below notes and the checklist document to help.

Before jumping into the checklist, keep these two tips in mind:  

Tip #1: Try to reschedule and not cancel. As a wedding vendor, I highly recommend rescheduling rather than cancelling. Oftentimes, deposits that you paid will be transferable to other dates throughout the year but if you cancel, you might not get those deposits back.

Tip #2: Stay Flexible. Take this time to make your day better – you might be happier with this plan than your original date. If getting married in 2020 is a big deal to you, how about doing a less popular day of the week – Thursday for instance? How about a Micro-Wedding? You can also stream your Wedding virtually for other guests to join.

Rescheduling Checklist: 

  1. Reach out to your venue and find out the following information: What is your Rescheduling Policy? What are your remaining available dates in 2020 and 2021?
  2. Pick a few date options based on your venue’s availability. It is best to have your first choice and then back up choices when reaching out to your vendor team.
  3. Reach out to your remaining vendor team at once. You may not get everyone available on the same day so prioritize which vendors are the most important to you. If say, everyone is available except your bakery, you might choose to look for another baker.
  4. Re-read your contracts to determine the cancellation/refund policy on each. This will be important only if you need to consider cancelling with a vendor. You can request refundable deposits, however, be prepared not to receive these back. In most instances, your deposit will not be refunded but your vendor will let you out of the remaining balance due.
  5. Inform your guests. Your guests love you and your fiancé. They want to do what is best for you so they are going to understand the postponement and do everything they can to be there for your new date. You can call, email, post on your wedding website or send out an e-change of date. I am still offering to create your e-change of date for free. Just email us!
  6. Re-evaluate your Wedding decor and access new needs. Now is the time to think about whether you want your new celebration to look the same as what you have planned. Colors, Flowers, etc. can change with the season – a spring wedding may look quite different than a winter wedding – but ultimately, this is up to you! Maybe you are deciding that you want to lower your guest count, which will then lower the tables, centerpieces, room block number and so forth. These are all details you will want to re-evaluate and make sure you are the right track with.

 

Postponing Checklist PDF

You may not see it now, but I promise by the time your Wedding Day arrives, your stress will be far behind you. Also, you and your fiancé can take pride in the fact that as you navigate this pandemic, your relationship will come out stronger and more resilient.

Should you have any other rescheduling questions, we are just an email away. Now is the time to utilize your Wedding Planner or hire one if you do not have one yet. Hello@RebeccaCalagna.com

xo, rc 

wedding planner orange county

5 tips for working on your Wedding Planning business during quarantine.

5 TIPS FOR THE BUDDING WEDDING PLANNER: WHAT YOU CAN BE WORKING ON NOW TO BUILD YOUR BUSINESS DURING COVID-19

Many of my students started their Wedding Planning career by getting their certification right before Covid-19 wreaked havoc on our industry. I’ve been asked a few times what they can be doing now to build their business until the pandemic is over.

Here are 6 things I want you to be working on now!

  1. Grow your vendor network. Reach out to those vendors that you’ve been wanting to connect with. Have virtual cup of coffee to get to know them and a little about their business. We are all in the same boat here and any bit of connection and referrals is going to truly keep our business going.
  2. Start your Website. If you don’t have your website started yet, now is the time to get it going! I often think ‘oh, I’ll just do that myself’ but as someone who has both created a website with a template AND hired someone to redo it , I would suggest hiring someone from the start that is knowledgeable! Email me for a recommendation!
  3. Clearly define your business practices. Make sure you have your business practices clearly defined. Remember those handouts I gave you? Put them to use and create all your own documents to have ready to go. Now is the time to make sure you have your protocol and documentation in order. Don’t forget that Force Majure clause to protect your company.
  4. Start a blog! Blog about your new business, past events, vendors you love, venues you love and so on. This will help potential clients find you when they are searching.
  5. Get your business listed online. Research and find all the sites that you can list your business for FREE. There are a ton of them out there that allow you to have a free listing – The Knot and Wedding Wire are two of them.

As always, focus on your mental health during this time! Inhale that confidence and exhale your doubt. YOU GOT THIS! Good luck and if you need anything from us, we are always here to chat!

xo, rc

wedding planner orange county

15 suggestions for Wedding Planning during Covid-19!

LOVE IN THE TIME OF CORONAVIRUS:

15 THINGS YOU CAN BE WORKING ON NOW!

As event industry leaders, we are working through new standards, expectations and ways to support our couples that have had to postpone their weddings and those that are currently trying to plan their own wedding during this lockdown time.

Although the Country is on lockdown, there are still things you can be doing in the comfort of your own home. These tips will help you use this down time effectively. Let’s continue to plan a celebration that is worthy of your LOVE.  You can use this time to make your wedding more personal, more thoughtful and simply awesome. Remember, we will all come out of this together!

Practice your first dance. You Tube has tons of videos to master the basic steps or you can take a virtual dance lesson. Don’t forget to pick your song first! And have a little fun together!

Write your vows. This is something you can work on together as a couple. Do you want to have traditional vows, personal vows or a combination of the two? You don’t want to leave vow writing to the last minute, so find a special notebook and let those reasons you love your fiancé flow out.


Work on that guest list. In the early stages of planning? Start jotting down your guest list and organizing it into A and B lists. Knowing your rough numbers is essential for making your budget, picking your venue and is one of the first questions most vendors will ask.

Pin those pictures and refine your style. Looking through some inspiration photos is sure to make you smile. You now have time to take those 20 Pinterest boards you have going and refine your style. Make some decisions now – is there a dress designer that you love? What do you want your flowers to look like? – and this will help you to hit the ground running when things finally open back up.


Start your invitations and have them ready to print.
As an invitation designer, I suggest working with your designer to get the ball rolling. This will give your designer time to get your drafts over to you for approval and have the files ready to send out to print once shops are back up.

Create a playlist. Who doesn’t love a good song to dance too? At the end of all this your guests are going to be so happy to be out and celebrating with some great music! Your DJ will appreciate the extra work you put in to pick out some of your favorite (or DO NOT PLAY) songs! Along those lines, start picking your songs for all the protocols that we go through on your Wedding day (First dance, Mother/Son, Father/Daughter, Bouquet and Garter). If you need a starter list, please email me!


Have zoom meetings to build your vendor team.
At this time, all potential vendors will be happy to hold a phone or zoom consultation to answer any questions you may have. You can continue researching and interviewing to build up your vendor team.

Work on your wedding website. Wedding websites are the best way to keep your guests informed. Your website will include important times, locations, room blocks, registry information, transportation and for now, can help if you need to inform your guests of a potential postponement. Try Minted or The Knot.

Create your online Wedding Registry. Target, Macys, Amazon, Pottery Barn … Now is the perfect time to spend those boring hours online dreaming of all the items you’ll need for your new life together. Don’t want actual gifts? Try Honeyfund or Traveler’s Joy.

Choose your Signature Cocktail. Everyone likes an excuse to do a little cocktail tasting! Find some recipes on-line and get to work. What a fun in-home quarantine date night!

Virtual venue hunting. Start your venue search online. Find Real Weddings from your favorite venues and see what you like or don’t like about each one. Many sites on-line will have 360 degree videos but you can also ask the sales manager to give you a virtual tour of the space.

Order your Cake tasting to your door. Many bakeries will be happy to deliver your samples boxed up and ready for you to taste at home. A little treat to make your day sweeter.

Get crafty – Stop putting off that DIY favor project. These are the tedious things most people put off to the last minute that end up leaving them feeling stressed out.


Focus on your Health
– both physical and mental. Take a deep breath and find your center. Let me remind you why you are getting married in the first place – to spend the rest of your life with your love. This will happen and all the rest are just supportive details.

www.Three16photography.com

Don’t forget to have a virtual happy hour with your Bridesmaids! I did a virtual happy hour for the first time the other night and had a blast with my friends. Grab your drink, your girls and get to chatting. I don’t know anything that can cheer me up faster than seeing their faces.

Find the right Wedding Planner!  We see, understand and hear you. We are here to answer any questions you may have navigating this uncharted territory. Not only has this hit our industry and vendor friends very hard, we also know that you are having to make tough decisions regarding your Wedding Day. We are a call away.

xo, rc and team

wedding planner orange county

The Perfect Wedding Anniversary Gift For Her At Every Decade

Your wedding planner is right by your side during the planning process and your big day. But, after the cake has been cut and the last song has played, we go our separate ways. Husbands, this little piece of wedding anniversary gifting advice is for you!

Your first anniversary gift can be anything from a weekend getaway, to a pair of designer heels. We’re sure you could think of a list of gifts that would make your wife’s heart melt. But, what would set your tenth and twentieth wedding anniversary gifts apart from the rest? All you need to do is think like Nicholas Sparks and take our advice. This list of gift ideas will help you make your wife gush at every decade.

Wedding Anniversary Gift Ideas For Her

10 Years of Marriage

Take her on a dream vacation. Your wife might like hiking or city life… wherever her dream spot is, TAKE HER THERE! After 10 years of marriage you have experienced many firsts as a couple.  There is something to be said about how precious quality time is. The best gift you could give her is one where you spend time alone, experiencing something new. For your tenth anniversary, experience yet another first together.

20 Years of Marriage

Make a statement with jewelry. There are thousands of couples who view their twentieth anniversary as a good time to renew their vows. If you and your wife are considering reliving that powerful and uniting moment, make it extra special by giving her an additional band. Of course, you do not need to renew vows to purchase something sparkly. A necklace and matching earrings or, an eye-catching bracelet are just as special. Statement jewelry that fits your wife’s style will tell her that you pay attention to what she likes!

30 Years of Marriage

Complete a 30 days of gifting challenge! (a gift every day for your entire anniversary month) Start small. By this time, you will have given your loved one nearly every variation of a wedding anniversary gift. Go back to the basics. What little pieces of information about her and your love story are stuck in your memory? If you remember what she was drinking strawberry daiquiris on your honeymoon, take her on a date to get one. Or, if she stole your heart on the dance floor  and you remember the song, buy her that CD. You could even turn that song on at home and share a dance. The 30 days of gifting challenge is a simple way to remind her that you value all of the in-between moments you two have shared.

40 Years of Marriage

Learn something new. It is totally normal for spouses not to share the same passions. One of you might enjoy an art show, while the other would prefer to go boating. Pay attention to what your wife talks about doing but never really does. Or, give her the option to choose an experience that she would like to share with you. Quality time is key!

50 Years of Marriage

Have a party! Invite your family and friends to celebrate the love you have shared for half of a century! Hire a planner and surprise her. Or, let her take the reigns. Whatever the situation, big or small, you two deserve to have a night dedicated to your love. To end it with a bang, go all out and make a toast to your wife. Whatever you say, she’ll love it.

Anniversaries will vary year to year, marriages will face bad days. So, take advantage of the one day out of the year that the two of you gave so much meaning to! It is important to make your person smile and reminisce on your love story together. All clichés aside, a woman loves feeling seen and understood. Give gifts that show her you still know her soul, even after all of life’s changes.

Planning: Rebecca Calagna Events

Photography: Mood Photo and Video 

 

Rebecca Calagna was named a Wedding Wire  ‘Couple’s Choice’ wedding coordinator in 2019. Keep up with the RC Events Team as they celebrate love all over Southern California. Shop Rebecca Calagna Events exclusive event and wedding coordinating must haves on Amazon.