Your Must Have Wedding Day Emergency Kit Checklist by RC Events Team

Photo by Mood Photo and Video

It was a gorgeous wedding day for The RC Events Team. A sweet, sunny outdoor ceremony at Newland Barn in Huntington Beach followed by a lively reception. Right as dinner had finished being served, the DJ asked our Lead Coordinator, Julianne for the prize bouquet for a reception game. There was no mention of this bouquet by our bride or the floral vendor… these things happen at events. Miscommunication happens! So, we turned to our handy-dandy wedding day emergency kit.

In under five minutes we managed to create a simple bouquet from leftover cake florals, scissors, string, and ribbon. But, this wasn’t the only time we had been challenged to MacGyver an item out of scraps. Day-of disasters happen and are real possibilities we must be aware of, which is why there is a demand for professionals who put out fires (aka WEDDING PLANNERS).

The RC Events Team carries an emergency kit to every event we coordinate. In fact, most event coordinators do! It is a professional planner’s nature to consider every possible emergency and develop strategies to handle them. Also in our repertoire, checklists! We developed the Must Have Wedding Day Emergency Kit Checklist for you so you can be sure you’ll weather any wedding day storm.

DIY bride or a budding wedding and event coordinator; this emergency kit checklist will aid you in preparing for any day-of crisis.

Your Must Have Wedding Day Emergency Kit Checklist 

Download & Print: Your Must Have Wedding Day Emergency Kit Checklist by RC Events Team

Tools:

  • Safety pins
  • Sewing needle
  • White thread
  • Scissors
  • Box cutter
  • String
  • White ribbon (1”)
  • Twine
  • Thumb tacks (silver/flat on top)
  • Lighter
  • Painters tape
  • Packing tape
  • Scotch tape
  • Double-sided tape
  • Sharpies
  • Pens (black)
  • Cardstock
  • Envelopes
  • Plastic baggies
  • Hot glue gun
  • Hot glue sticks
  • Clip boards (for team)
  • Butterfly/Binder clips
  • Fishing wire

Electronics:

  • Cell phone charger
  • Portable/ external cell phone charger
  • AA Batteries
  • AAA Batteries
  • Team communication system (walkie-talkies + headsets)
  • Auxiliary cable
  • HDMI cable
  • Bluetooth speaker (+ charger)

Hygiene:

  • Bobby pins
  • Clear nail polish (for Nylon and Tulle tears)
  • Hairspray
  • Comb
  • 1 pack of tissues
  • Wet wipes
  • Cotton swabs
  • Gum
  • Mints
  • Floss
  • Hand sanitizer
  • Band Aids
  • All other traditional First Aid Kit items
  • Ibuprofen– or, other pain relievers
  • Imodium
  • Vaseline

Miscellaneous:

  • Small pack of candy, no nuts (to bribe flower girls and the ring bearer with)
  • Mr. Clean Magic Eraser
  • Tide-to-go Pen
  • Fashion tape
  • Water (stay hydrated!)
  • Snacks for you (sometimes you are not able to sit down!)
  • Extra shoes (flats, or tennis shoes for preparation and clean-up times)
  • Grasswalkers— Heel protectors  (for brides/bridesmaids)
  • 1 extra cake-cutting set
Shop the RC Events Team Must Have Wedding Day Emergency Kit on Amazon

 

 

 

 

 

 

Nothing Goes Perfectly As Planned

This list of items has gotten our team through over 14 years of weddings and events. As a coordinator, there is no way to know what is going to take place at any given event. You are working with people. Nobody is perfect, which means nothing goes perfectly as planned; ever. All you can do is prepare for the worst situations you can think of and handle them the RC way, with kindness and grace. You might use these items for yourself, your team, the bride, the flower girl, or even the DJ. Whoever it is, you will be ready. Now, take this Must Have Wedding Day Emergency Kit Checklist and be on your way to coordinating with confidence!

Weeding Coordination: @rebeccacalagnaevents

Photography: @moodphotovideo 

Florals: @twigndvineflorals

Venue: Kellog House in Pomona

Bride: @eloram

Rebecca Calagna was named a Wedding Wire  ‘Couple’s Choice’ wedding coordinator in 2019. Keep up with the RC Events Team as they celebrate love all over Southern California. Shop Rebecca Calagna Events exclusive wedding and event coordinating must haves on Amazon.

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